8 Steps to Choose the Right Headless CMS

We have experienced major moves in the CMS industry. Businesses around the globe moved to digital transformation as they saw better ways to become effective and deploy innovative digital services. Headless CMS has become the growing trend in the digital content management world for many years.

The abbreviation of CMS is a content management system. Headless CMS shows how digital content management change from traditional management systems to modern management systems. In this article, we will read the concept of the Headless CMS, how to choose the right Headless CMS, and the benefits of Headless CMS.

What is a Headless CMS?

A Headless CMS is a back-end-only content management system (CMS) developed from the content source. Headless CMS allows access to the content from GraphQL API and RESTful API to display on any device.

You get different ways of author content with the help of a Headless CMS. If the content is attached to a specific output, for example, web page rendering then CMS helps you to get the content as data over an API.

The “head” means the ending point of the content and the “body” show where the content is saved and authored. Initially, this may be not sound good. The important thing is to choose the right Headless CMS that offers heads (outputs), which you will send to your content.

These CMS are typically called API-First or Headless CMS. Some of them present themselves as a “CMS architecture”, “CMS as a service”, or “CMS HUB”. However, the reality is that they all are the same as database backend along with a user interface of web. This approach makes content easily accessible via an API. We broke this article into different steps that show you even better ways of choosing the right Headless CMS. Let’s begin!

How do I choose the right Headless CMS?

There are many ways to pick the right Headless CMS. However, it could be a challenging task to navigate many features. To stand out in the competitive market, you have to adopt the modern CMS.

To make a better evaluation, ask the following questions:

- How does the Headless content management system handle images and files assets?

- Will HTML lock the rich text content in it?

- Without investing more money can I scale the contents ops?

- Do I have to look after the content hosting for maintenance?

- Would the real-time editing and collaboration enhance my workflow?

- Will my content be saved in a secure way?

Start with a Business Case

First, you need to give a reason for requiring a new CMS and justify the investment. You can find some valid reasons why businesses choose Headless CMS over Traditional CMS:

Offer a Competitive Digital Experience

From the past few years with the invention of new technologies like microservices, Progressive Web Applications CLOUD APIS, artificial intelligence, front-end frameworks, and many more. Many companies noticed that their traditional technology was not giving them as effective results as they want. Employing futuristic technologies can assist you in providing innovative digital solutions for your clients.

Providing the Best Retail Service

Retailers do not want to compete on just price so they want to offer a unique experience to their customers. In order to provide such an experience, they implement engaging product-related content. However, most Headless CMS platforms do not offer efficient functionality content management systems. For the content of a product, Headless CMS signifies an ideal central hub. Headless CMS not only enhances online stores but also improves the algorithms of in-store devices, for example, Kiosks and digital signage.

What is Headless Approach

If you already used the traditional CMSs then before employing the right Headless CMS, it is important for you to understand that Headless CMS is completely different from legacy CMS. The Headless CMS model depends on how you planned your solutions.

Monolith vs. Microservices Infrastructure

The traditional CMS often combines its presentation with content management in a single solution. This approach manages the presentation of the content on the website, using exclusive software engines. In addition, to improve the user experience and attract more traffic, Headless CMS integrates lots of commerce capabilities and additional marketing.

Headless CMS handles the entire content and delivers it through API. From this approach, you can send the content to all digital channels, for example, mobile, website, Chatbot, online store, and many more. App developers who develop web and other modern technologies using cross-platform front-end frameworks recommend Headless CMS methodology.

Headless CMS is the perfect option for microservices infrastructure. This model enables you to connect particular services from various vendors via their APIs in terms to develop innovative digital solutions. The CMS will provide some other services in the digital experience stack.

Principles of Key Headless CMS

Check the technical key of headless that developers should consider while developing software.

Deployment Model

Before employing the right Headless CMS you have to select any one from two options: SaaS and self-hosted. Using self-hosted CMS enables you to take over the controls of the entire application lifecycle, for example, from updating and other required modifications in UI or API to your sensitive data. On the other side, SaaS provides you ease while developing software since it runs the CMS itself, so you can completely focus on your project.

Self-hosted CMS is the most popular model in open-source products in both Headless CMS and traditional CMS. This model provides you with a free download code and you can easily save it in the cloud or on the server. Self-hosted is beneficial when you need complete control of CMS. You should also hire an internal IT team that looks after hotfixes, availability, upgrades, hosting, and security.

Software as a Service (SaaS) only enables you to use the CMS as a service through its API and user interface. SaaS is a very flexible model that takes care of all components running in the CMS. All you need to do is clearly define the API between your code and the CMS to let this model work properly.

Location of Data Center

Consider your data location while working with the SaaS solution. Some SaaS vendors do not work on finding the location of the data center. Be careful not to hire such vendors because this will compromise your data protection regulations (GRRP) and affect the response time of API.

API Response Time

Response time of the app is crucial for the speed of your application development and deploying the user experience in the Headless CMS. Before going with this model, analyze the content delivery network (CDN) does it work for both digital assets and APIs? What latency rate do you want and does this model fulfills your requirement?

Benefits of a Headless CMS

A Headless CMS is also called decoupled CMS. Headless CMS has become popular among markers because this model fulfills their need and enable them to offer a good experience to their customer across multiple touchpoints.

Flexibility in the Type of CMS Solution

With the help of Headless CMS, the content presentation offers the best of both headless infrastructure and legacy CMS in a single platform. Retail owners are free to pick any CMS solution (hybrid, traditional, or Headless) which fulfills their requirements. While a Headless CMS enables you to push the content to any performance layer, this task might be challenging for those who don’t have the capabilities of potential technical marketers and editing.

Ease and Speed for Developers

No matter what system you have, the Headless CMS offers you a secure and easy integration with your system. This contains the use of webhooks. A webhook is referred to as an HTTP callback (or tiny snippets code connected with a web application) that boots actions of any particular events. Sending an email or push notification to those users who have to pay the charges of subscription on your site is the perfect example of a webhook.

Greater Software infrastructure

Headless CMS is a perfect choice for those companies who are looking to invest in web development and services. Headless CMS offers a great practice atmosphere with a larger level of security. With the help of Headless CMS, the process of building a software infrastructure will be easy, even from scratch.

Bottom line

Headless content management systems have grown exponentially in past few years. Headless CMS is a consuming combination of services and advanced functionality. Before picking the Headless CMS for your business or any specific needs consider all functionality.

The major benefits of Headless CMS are that it minimizes the struggles and reduces the time of developers that occurs in registered platforms. Since it is API-driven, you can select any programming language according to your requirements. This approach will bring ease in developing the front-end layer and presentation layer.

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Pawan Kumar

14, Jan 2022

Pawan is a content marketing freak who excels in web, business, and gaming content. Apart from his professional life, he has a keen interest in poetry. Follow him on Instagram!

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